We want to avoid joining the chorus by providing one more leadership announcement filled with sentence after sentence with words like “unprecedented, ”far reaching,” and “safety and well-being of…” This is also not the time to talk about our Practical Compliance Automation™ program and platform. What we would however like to do is provide some very practical information about what you can and should be doing to maintain your compliance program and the integrity of your IT systems with so many of us working remotely:
- DO lock cabinets left in the office that may contain sensitive information.
- DO backup your data frequently to a company approved cloud service provider. Backups should be checked and verified on a regular basis to ensure that they are complete and restorable.
- DO use company provided encrypted USB sticks if you MUST transfer data to and from your company laptop. Use only the process defined by your IT department or MSP. These sticks can introduce viruses, malware and ransomware that none of us need that right now.
- DO be extra vigilant of phishing e-mails and phone scams as they will likely ramp up during this national emergency when everyone is unsettled. Phone scammers will no doubt also turn up their efforts to exploit this situation.
- DO NOT visit questionable websites on the company laptop. If you would not go there at your desk, don’t go there from your dining room.
- DO use a shredder to destroy printed material that may contain sensitive information. If you do not have access to a shredder, collect any printed material and keep it secure for proper disposal at a later date, don’t just throw it in the trash.
- DO pay attention to the participant list on your web conferencing platform; if it does not look right, do a roll call. Also, be aware of whether the meeting is locked or potentially open to unexpected attendees.
- DO double check email addresses to assure that autofill isn’t sending confidential communications to unintended recipients.
- DO confirm that operating system security patches are being applied via regular updates, and all anti-virus and that anti-malware software is up to date and running on all personally owned computers. If you are unsure, open a ticket with your IT support desk or MSP.
- DO check that your local firewall is running on your computer in addition to any firewall that may be running on your router. If you are unsure, open a ticket with your IT support desk or MSP.
- DO keep coffee, other liquids and food away from your computer. While your laptop may be exempt from social distancing, a cup of coffee on the keyboard will still ruin its day.
- DO NOT allow your family members and others to use your company laptop.
- DO lock the screen when away from the computer if there are other people who may have access to it.
Maintain perspective and humor if you can; we are all in this together and as they say – this too shall pass. Please “follow” BostonCOMPLY on LinkedIn and on our website. We will be providing more content in the coming days. And, oh yeah, wash your hands.